Thursday, January 10, 2008

How do I exchange files InDesign, Publisher or other DTP applications?

There is no easy way to export a file from Pages so it can be opened by Desktop Publishing Applications like Adobe InDesign, Microsoft Publisher or Quark Express. Neither is there any elegant way to export from those applications so one can open the file in Pages.


Let's just look at InDesign as an example of the problems.

From Pages to InDesign

If you copy formatted text from Pages to InDesign, it will loose all the formatting - font, size, typeface and so on.

If you copy a Text Box from Pages to InDesign, it becomes a graphic. You can no longer correct spelling mistakes or change fonts.

If you copy an image with an alpha channel for transparency and the setting Wrap text to follow the contour of the object, and paste it to InDesign, it will be pasted correctly with a transparent part - however, you will have to set the wrap setting as you want it manually - for each image obviously.

From InDesign to Pages

If you copy formatted text from InDesign to Pages, it will keep part of the formatting, like font and size. However, some features that are not supported by Pages, like kerning, will obviously be discarded.

If you copy a Text Box from InDesign to Pages, it becomes a pdf graphic. You can no longer correct spelling mistakes or change fonts.

If you try to Select All in InDesign and copy it to Pages, it will become a non editable pdf graphic of that page.


Solution

If you have a document in the format of another dtp application and want to work on it in Pages instead, the only solution is often to manually copy and paste piece after piece, and then to correct the formatting that was lost.

However, if there is one page, which you want to create in another application, you can usually save it to PDF from that other application, and you can then paste or insert the PDF as a picture to Pages.

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