Saturday, November 04, 2006

How well does export/import of MS Word documents work?

Before Pages '08, very few people complained about the import of MS Word documents to Pages.

However, when you export a complicated Pages document to MS Word you are likely to lose some formatting, and the layout will change to some degree.

Some features are not supported. Note that not all Word documents contain this kind of features.
  • Pages does not support separate page orientation per page, so if you have a Word document where all pages except one have portrait orientation, there will be no difference in Pages. Pages will use the page orientation defined for the first section in the document.
  • Pages does not support text frames.
  • Pages does not display the full content of table cells that span several pages.
  • Word macros will not work.
  • Partial paragraph borders will be simplified. All borders except complete outside borders will be removed.
  • Italics and bold of fonts without italic and bold typefaces will be lost.
  • Asiatic vertical text orientation and furigana/ruby/phonetic guides will also be lost.
  • And so on...

With Pages 3.0 came the possibility to import .docx files from MS Office 2007. At the same time, there seems to be an increased number of complaints about MS Office compatibility in general. It is unclear if this is because the compatibility has become worse, or if more people have started using Pages for Word documents.

The standard Word format version we have come to expect Pages to support is the one used by Word 97 through Word 2003 for Windows, and versions from Word 98 to Word 2004 for Mac. (Internal numbers are Word 8 to Word 11.)

Pages '08 cannot open Word 6.0 or Word 95 formats or earlier. NeoOffice can open them and save to newer versions of Word, which Pages then can read. Even TextEdit can open them but almost all formatting will be lost.

One may note that even MS Word for Windows is not fully backward compatible with itself without a registry update.


A Pages document that almost was saved as a Word document.

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